A fleet management application is the secret tool that every transport manager would have loved to have years ago. No longer the cumbersome spreadsheets, lost driver logs, and half-written notes to drivers that fall out of favor as soon as a coffee break. The applications such as Saphyroo have reinvented the way fleets should be managed by providing businesses with real time control over the maintenance, compliance, and driver reporting all on the same screen. It is the difference between running blindly and running smart.

Operating a fleet in the old-fashioned manner is like putting plates on a spinning jenny in a wind-vane. Cars are not serviced, inspections slip in and communication loopholes turn minor issues into costly ones. That circus is terminated by an adequate digital application. Saphyroo schedule maintenance, inspection and notifies managers in advance when things go wrong and its system does this automatically. There is no need to go after paperwork or do a hundred phone calls, but all the information is logged, updated, and can be seen at a glance. Then, all of a sudden, what was reactive is now proactive and that is where businesses begin to save big.

People who drive really enjoy it as well, and this is something. They will have an opportunity to report defects directly with the help of the app, instead of writing down the problems on a clipboard, which no one actually reads. The maintenance crew immediately sees it, allocates the repair and keeps the record tidy. No time wasting, no misunderstanding, no I said somebody last week. It is to the point, fast and oddly pleasing. Better still, it establishes responsibility in a non-finger-pointing manner. Anyone is able to watch what is going on.

The magic of a fleet management application is however the one that can be realized as time goes on. Each kilometre, each mend, each gallon of gasoline makes information that narrates. Managers are finally able to understand what vehicles are efficient, what are money pits and where the operation cracks are hiding. The platform at Saphyroo will turn that data into insight without having to have a degree in analytics. It is designed to suit Australian businesses that are in the fast track and they cannot afford to stop. Since, frankly speaking running a fleet should not resemble torchlighting. When properly used, it begins to feel like a well oiled machine.